Which courses to retire, convert or replace?
If you have a large volume of courses to address, the decision of whether or not to convert them to HTML5 requires a sound strategy and proven processes. Driven by the urgency to rapidly deal with Flash content in existing courses before Adobe and web browsers stop supporting Flash, L&D organizations are feeling overwhelmed by the arduous task.
To help you determine how to handle your courses, we will provide an example of the tools and processes that our learning experts have found most successful. Note that when these steps are merged with advanced automation technology, the analytics process is made far more efficient.
Are you all set to proceed?
Let’s assume that you are in the process of answering the up-front questions:
- What is the volume of courses to address?
- Do you have a budget to convert, refresh, replace and/or retire courses?
- How long before your courses will no longer function as they should?
- Have you gained leadership support on the process within your business?
Investigation and analytics: Which courses need to be managed?
The decision to retire a course or to salvage what you can from the course requires details that are discovered only through further investigation and analytics. We all want to make this decision process as easy as possible. If you are managing a large volume of courses, it is best to start by weeding out as many of the courses as you can.
First, find out which courses do not have any Flash in them. If you have access to automated analytics, this is where the technology can begin to help. Otherwise, you can use basic desktop search tools to locate the files indicating the presence of Flash. The courses without Flash probably do not need to be converted. You can later decide to update, change the modality, completely replace or retire these courses after the urgency to deal with the Flash courses has reduced.
What questions need to be answered?
Next, ask all the right questions to decide which courses can be retired. This will reduce the number of courses to be salvaged. Here is a sample set of those questions:
- Is the learning content still relevant?
- What are the organizational requirements for the course?
- Did the course have limited, infrequent use through the LMS?
- Does the course still launch and track properly through the LMS?
- Does the media and course code still function properly in today’s delivery devices?
- Will there be any key gaps in the curriculum if the course is retired?
- Is there any requirement to manage the retention of learner completion records?
- Are the subject matter experts still available?
In our process, Raytheon Professional Services’ automated analytics perform intelligent media analysis, determining the quality of the media and produce detailed dashboards with the information required to make informed decisions.
If the results of the information you collect provides the rationale to retire the course, then you can remove them from the list of courses to be managed. No matter when your IT organization is planning to shut down Flash access in your browsers, it is best to begin the communication and sunset plan for With the thorough and valuable information gained from RPS’ automated analytics, we are able to provide extremely accurate scoping of the development effort that would be required to convert, refresh or rebuild the Flash courses. And going forward, this intelligent technology can also be applied to the analytics of non-Flash courses as well.
When it comes to Flash, the clock is ticking ever faster, and you don’t want to be surprised when it strikes midnight. Get in touch with our team now to get your curriculum analysis and course conversion process rolling.
How would you tackle the Flash conversion process in your organization? Do you have lessons learned that you’d like to share? Start a conversation in the comments below or connect with us at @RaytheonRPS using the hashtags #Flashconversion, #elearning or #onlinetraining.
To learn more, visit our Flash Conversion page on RPS.com.